Lockdown Easing Update: What can my organisation do from 12th April?

Moving to Step 2 of the Government’s Roadmap out of lockdown

Last week, Boris Johnson announced that we’d met all of the criteria to be able to move to Step 2 of the lockdown easing roadmap on Monday 12th April.  This means that:

  • Charity shops and other third sector retail can re-open.
    • This includes a gift shop or takeaway kiosk in a venue that is still closed, but only if it is a self-contained unit that can be accessed directly from the street.
  • Public buildings, including libraries and community centres can re-open
    • The Government has updated its guidance on the ‘Safe Use of Multi-Purpose Community Buildings’The key points are that:
      • Managers of buildings can say whether can open for a particular activity or not.
      • If the building is a workplace then they also have to consider their responsibilities as an employer.
      • This duty of care applies to volunteers too.
      • Ensuring health and safety is a legal responsibility and Covid risk assessments need to be done for any permitted activities.
    • The council is hosting a webinar on the new rules and regulations for community buildings on Tuesday 20th April and questions can be submitted until the end of Monday.
    • All venues need to have a system in place for registering people for NHS Test and Trace.  Ideally they should display an official QR code that people can scan with their NHS Test and Trace app, and they should also have a manual system for people who do not have a phone or the app.  Registration for NHS Test and Trace is OPTIONAL (apart from for hospitality venues – see below), but everyone should be told how to do it and should be encouraged to do so.
    • Exemptions include, police officers or emergency responders on duty, someone delivering or collecting only, anyone under 16, or someone who is unable to provide their contact details due to a disability.
    • Kirklees Libraries have shared their Test and Trace Procedure – NHS Test & Trace Procedure – Kirklees Libraries
    • Find out more about the rules for NHS Test and Trace – Maintaining records of staff, customers and visitors to support NHS Test and Trace – GOV.UK (www.gov.uk)
  • Cafes, pubs and restaurants can serve people outdoors for takeaway or table service only.
    • Registration for NHS Test and Trace is now COMPULSORY at all hospitality venues (except for takeaway only), and anyone who refuses to register should not be allowed to enter or be served.  Eligible venues should have been sent new QR codes to display around the 30th or 31st of March.  If you haven’t received one, you can generate one here – https://www.gov.uk/create-coronavirus-qr-poster
    • Venues can put up an outdoor shelter, such as a marquee, or a structure with a roof, but at least 50% of the wall space need to be open at all times, for them to be considered ‘outdoors’.  These venues may allow customers to use toilets located inside.
    • Summary of the NHS Test and Trace Rules, including those for hospitality venues – Step 2 NHS Test & Trace Info
  • Some outdoor events, organised by a business, charity, public body or similar organisation, can go ahead, subject to specific conditions:
    • that they comply with COVID-Secure guidance including taking reasonable steps to limit the risk of transmission, complete a related risk assessment; and ensure that those attending do not mix beyond what is permitted by the social contact limits (unless another exemption exists, such as for work purposes, or supervised activities for children).
    • This could enable events such as a village fete, fairground, or literary fair to be organised, provided people do not mix beyond groups of 6 people or two households.
    • The government has published guidance for local authorities and event organisers setting out which types of events can go ahead at Step 2 and how smaller outdoor events like these should be run safely.
  • Indoor exercise and sports venues can re-open for individual use or for individual households or support bubbles
  • All childcare and supervised activities for children will be allowed both outdoors and indoors.
    • Parent and child groups can go ahead with up to 15 participants (not including children under 5).
    • Businesses eligible to host childcare and supervised activities for children are now able to host these activities (including sport) for all children, regardless of circumstances.
  • People are still advised to work or volunteer from home if possible, but do not have to.
    • They should try and stay local and minimise travel as much as possible.
    • There are no limits on how many people can gather, both inside and outside to work or volunteer, but any venue has to be Covid-safe, risk assessments have to have been done and people have to maintain social distancing wherever possible.
    • Read more about the Government’s guidance for Enabling Safe and Effective Volunteering
  • Indoor events or gatherings outside of someone’s household or support bubble are not permitted at Step 2 (even in a venue permitted to open) unless a specific exemption applies. This might include, for example:
    • for work purposes (where this cannot be done from home), including volunteering and charitable purposes
    • support groups
    • supervised activities for children and parent and child groups
  • Door-to-door, street and private site fundraising, in line with Government guidance, can resume from 12 April as part of step 2 of roadmap
  • Organisations can still register before midnight on 12th April to receive free Lateral Flow Tests for their staff and volunteers – https://www.gov.uk/get-workplace-coronavirus-tests.  Organisations that did not register before the 12 April deadline cannot order free tests, however they can ask their employees/volunteers to check if they can get a rapid lateral flow test to do at home or at a test site or they can choose to pay an approved provider to provide tests or run a test site for them. ACAS have published guidance on workplace testing, and the ICO has published a set of FAQs regarding data protection and testing.

Read more about the Step 2 restriction changes on the Kirklees Council website.


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